Lists all open invoices

Shows invoice and due dates

Discounts amount and net due

Tracks open payables by job.

Tracks vendors’ performance.

Open items with any cut off date, even after checks are printed for the period.

Interfaces with sub-contractor module, won’t allow over payment.

Provide for use tax flagging of invoice.

A provision allows invoices vouchers to be placed on hold.

Invoices vouchers are matched electronically against the purchase order.

Partial payments are supported.

Automatic retention and discounts.

Manual payments are supported and can be printed when entered.

An aged unpaid invoice report is provided by job and expense.

Payment history is maintained for a user-defined period.

Accounts payable interfaces with the job cost system to provide both actual purchased quantity and cost for the job.

Accounts Payable interfaces to the general ledger, including a user-defined description.

Provides screen inquiry into vendor accounts.

Choices of void check options.

Support either dot matrix or laser check.

Recurring invoice handling.

Vendors may be set up on the fly.

Tracks insurance expiration.

Screen inquiry into vendor accounts, so you can check status of an invoice without printing a report.

Distributes invoices to any number of jobs and general ledger account numbers.

Selects invoices for payment by due date, job, or invoice.

Allows partial payment of selected invoices.

Maintains vendor history of paid invoices including check number and date.

Calculates payment due date and discounts based on vendor terms.

Prints a pre-check writing report to view payment before actual checks are printed.

Prints your choice of information on the check stub, detail or summary. This feature allows you to print only invoice number and amount, eliminating the waste of checks for vendors with a large number of invoices.

Reconciles cleared checks, making balancing your checkbook a snap.

Adjusts automatically all corresponding entries, vendor totals, and general ledger balances, for checks written in error.

Updates equipment records. Allows part cost for vehicles or equipment to be charged directly to the piece of equipment. This information is automatically updated to the service work order, with mechanic hours from payroll, if applicable.

Prints checks directly without updating Accounts Payables, making it faster to write a single check and eliminating the need for most hand-written checks.

Updates commitments and checks balances for subcontractors’ invoices, preventing overpayment and providing a complete report per sub-contractor, showing the invoice amount, amount paid, and retainage.

Ability to view reports on the display in addition to printing.

ODBC option provides the ability to create customized reports.

Cash requirements and aged trail balance reports available to aid in selection of invoices to pay, allowing management of cash and discounts.

Numerous invoice payment selections including options for partial payments, deferrals and manually prepared checks.

Ability to establish a separate “remit to” address for each vendor.

Ability to control the level of detail that is posted to General Ledger accounts.

Produces checks automatically for vendors with a check register report.

Ability, by vendor, to select printing of one check per job, one check per invoice, one invoice per job, or multiple invoices and jobs per check Version 8.6

If the invoice detail exceeds size of check stub, you have options to void the check and print remaining detail on another check stub, or print all detail on a separate attachment sheet.

Vendor inquiry on month-to-date and year-to-date summary figures, open items only, or history of invoices and payments.

No limitation on the length of time vendor history is stored, with options by vendor, job and date range for purging history.

Vendor analysis report provides total dollars billed, total invoices, percent total vendor billing, and average invoice amount which aids in discount negotiation.

1099 reporting for vendors or subs.

Ability to print “on demand” checks immediately after entering an invoice.

Subcontract tracking includes original contract, change orders, draw requests and retainage, back charges, payments and balance to complete.

Unlimited number of vendors with the ability to use alphanumeric characters for vendor codes.

Ability to setup a unique contract for each job awarded to a subcontractor.

Workman’s compensation expiration date tracking and deduction reporting for subcontractors.

Straightforward entry of normal and prepaid invoices as well as debit memos, back charges, and voided checks.

Won’t allow duplicate invoice numbers and over billing by subcontractors.

Ability to establish recurring invoices, eliminating entry of common invoices that are the same each month

Ability to establish terms given by vendors to aid in automatic calculation of invoices due date, discount date and discount amount.

Invoice distribution to as many jobs, phases and general ledger accounts desired.

Automatic calculation of retainage for subs.

Ability to establish notes associated with vendors and vendor invoices.

User-defined sales and uses tax rates for multiple tax jurisdictions.

Maintains check history.

Tracks open payable by job.

Accounts payable is tightly integrated with the subcontractor and purchase order systems to provide complete cash flow control.  Monitoring of payments for both original contracts and changes is provided.

As invoices are entered, a check for duplicate invoice is performed.

Provide for use tax flagging of invoice. Use tax or sales tax is determinate by job and cost code separate items.

A provision allows invoices to be placed on hold.

Invoices are matched electronically against the purchase order.

A vendor price list is maintained to provide agreed upon prices per item per vendor.  These prices are accessible from both the purchasing system and the estimating system.

Payment preparation takes into account discount schedules and due dates when determining vouchers to be paid.

Interfaces to the general ledger, including a user defined description.

Invoices are flagged individually if they apply for 1099 purposes.

Vendor performance information is tracked including dollars purchased and paid year-to-date.

Duplicate invoice numbers are prevented from being entered for the same vendor.

Provides screen inquiry into vendor accounts, so you can check status of an invoice without printing a report.

Distributes invoices to any number of jobs and general ledger account number.

Selects invoices for payment by due date, job, or invoice.

Allows partial payment of selected invoices.

Maintains vendor history of paid invoices including check number and date.

Calculates payment due date and discounts based on vendor terms.

Prints your choice of information on the check stub, detail or summary. This feature allows you to print only invoice number and amount, eliminating the waste of checks for vendors with a large number of invoices.

Reconciles cleared checks, making balancing your checkbook a snap.

Adjusts automatically all corresponding entries, vendor totals, and general ledger balances, for checks written in error.

Prints labels.

Choice of void check option allowing user to void a check and post invoices back in open payable or simple void the check.

Cash Management

Equipment / Vehicle Maintenance

Inventory

General Ledger

Job Cost Management

Purchase Orders

Service Management