Payroll

Construction payroll is typically much more complicated than other business payroll. There is no better or easier way to handle this difficult, time consuming and vital task than with the Bluegrass Payroll Module. Even if you have employees that work in multiple states, have to comply with Davis-Bacon prevailing wage requirements, are a union contractor working in multiple locals, with multiple trades or have multiple worker’s compensation rates depending on the job being performed, Bluegrass has the tools to get the job done quickly.

 

Allocation based on labor cost- if you allocate indirect cost based on labor, Bluegrass provides the ability to allocate these costs by employee, automatically with the payroll process.

 

Davis-Bacon processing- for prevailing wage jobs Bluegrass selects the appropriate rate for the job, different trades and effective date. The system also provides for adjusting the fringe benefit portion of the prevailing wage by the allowed benefits for company provided health insurance, vacation etc.

 

Union- the Bluegrass system handles all union requirements. Even if you have Employees that travel between locals, whether their fringes are paid to the home local or the away local the Bluegrass System is designed to handle the requirements. Even reciprocal agreements are supported.

 

Flexible labor burden calculations and distribution- The Bluegrass system provides very flexible method of calculating labor fringes and deductions. We even calculate the appropriate federal, state and local taxes on these fringes and deductions. Job cost and General Ledger is updated and reporting is provided.

 

Layoff checks-because employees often leave in the middle of a payroll period; the Bluegrass system provides the ability to easily produce a layoff check at a moment’s notice.

 

Multiple timecard input formats-The standard input format is by employee, job and cost code by day. This input allows for charging expenses and equipment to the job. Other formats are available and time may be automatically posted to the payroll system in a variety of ways. Work orders, from the dispatcher or the technician, remote job sites, or hand held devices can all update payrolls. Any automatic entry can be edited before checks are processed. If you enter time on a daily basis, why not make this important part of job management available to your project managers on a daily basis, with Bluegrass you can. We provide an update to job cost that saves the information for payroll. If a mistake is discovered, a simple adjusting entry will adjust both payroll and job cost at the same time.

 

Crew Time Entry – if you have jobs with crews that are fairly constant over several weeks, you can significantly reduce your input time with the crew hour’s type of input. This optional module allows you to log time for an entire crew with a few mouse clicks. Available in both desktop and Palm versions.

 

Workers compensation by work type- If your workman’s compensation rates are based on the type of work performed, you may enjoy significant savings and reduced worker’s compensation cost by using this method of calculation. If your employees typically perform the same type of work you can calculate based on the employee.

 

Payroll Reports are the backbone of any good payroll system. Contractors often have special reporting requirements related to Union, Prevailing Wage Jobs and of course, Workman's Compensation. In addition to a full complement of wage history, tax and job cost reports, Bluegrass addresses the special reporting needs of our contractor clients. A small sample of the numerous standard payroll related reports available with Bluegrass are included here.

 

Workman’s Compensation Report – detailed report by WC code.

 

Payroll History Report – detailed report on employee’s earning, deductions and time worked.

 

Union Reports – Flexible Reports print hours, burden and deductions as required for union reporting. Non-union contractors to report other employer paid benefit can also use these reports.

 

Time Card Edit List - The edit list can be printed by employee or by job for easy reconciliation with the manual time cards. Payroll time card entries can be edited at any time before updating, even after payroll has been calculated.

 

Tax Reports- Tax reports can be printed for any period or quarter and W2 forms can be printed at any time after Year-end. If you are not ready to print W2’s before the first payroll of the new year, just select save from the year-end menu and all information will be saved. You can process payroll for the new year and adjust and print W2’s at any time from the file.

 

Certified Register- This report meets all certification-reporting requirements for Prevailing Wage jobs.

 

In addition to the normal payroll functions of calculating taxes, handling travel pay, and generating quarterly reports and year-end W2’s, the Payroll module includes these features:

	Support prevailing wage requirements (Davis Bacon)
	Provides complete union reporting
	Charges equipment to the job even without operator
	Supports open shop contractors–Allowed Benefits
	Provides magnetic media support to IRS
	Allows new year payroll before closing prior year
	Allows entry of production with time card entry
	Payroll history is maintained for user-defined period of time.
	Integrates to job cost and the general ledger.
	EEOC reports are available.
	Worker compensation calculation either by employee or by job and activity.
	Prints Certified payroll register.
	Includes Direct Deposit as standard.
	Reciprocal unions are supported.
	User defined fields.
	Unlimited free form comments.
	Choice of check stub formats.
	Allows for random entry of time codes or time sheets on a daily or weekly basis.
	Allows input of data from multiple sources and multiple formats.
	Selects rate from prevailing wage table, union file or employee master file.
	Allows for multi-city tax deductions and user-defined tax tables.
	Figures union fringes at time of entry and can be immediately reflected on the job.
	Allows for the distribution of salaried employees’ hours to a specific job.
	Handles company burdens.
	Prints certified payroll register in the number of copies needed.
	Retains check history and includes check reconciliation module.
	Maintains dates of hire, termination, pay rate, and review.
	Prints multiple pay rates and deduction detail on payroll checks.
	Allows payroll adjustments after checks are calculated but not yet printed.
	Integrates with General Ledger and Job Cost.
	Provides optional Direct Deposit.
	Multi-State/locality.
	Unlimited number of employees with automatic numbering.
	Multiple distributions of employee time and pay by jobs, phase breakdowns, general ledger division and department, and federal labor division.
	Random entry of time cards or time sheet by employee, or by foreman/by job (crew) on daily, weekly, or batch basis.
	Ability to update Job Cost daily with labor hours and dollar amounts.
	Complete editing and audit trail of time entries for verification prior to posting to permanent records.
	Ability to tie workmen’s compensation to a phase of work on a job.
	Government reporting such as a Certification, EEO reports, 941’s and W-2’s, including magnetic media W-2’s.
	Ability to handle multi state, multi city payrolls during one pay period.
	Federal, state and local tax tables may be user updated.
	Capability to view reports on the display in addition printing.
	Up to 20 user defined automatic deductions per employee over and above normal tax deductions.
	ODBC option provides the ability to create customized reports.
	Variable pay and deduction frequencies.
	Automatic vacation and sick time accrual options.
	Numerous methods of overhead burden calculation and allocation to job.
	Ability to handle multiple unions in a pay period.
	Unlimited number of pay rates in a pay period including overtime.
	Automatic tax calculation (federal, state, and localities)
	Automatic printing of payroll checks and check registers.
	Ability to handle pre-calculated, prepaid, and voided checks.
	Numerous payroll and labor reports along with union and workman’s compensation.
	Ability to store employee history for an unlimited period of time, with provision to purge history by employee, through a specific date.
	Employee history inquiry without having to generate paper.
	Direct deposit option available, with the option for an unlimited number of banks per employee.
	Budget calculation routine, allowing projection of labor costs based on increases in pay rates and union benefits.

Interfaces to:

	General Ledger
	Job Management
	Service Management
	Equipment Management

It All Checks Out!

Discover the Bluegrass Difference…

Bluegrass Technology, Inc.

1-800-784-9669

Visit Our Website:

 www.bluegrasstech.com

 sales@bluegrasstech.com