Discover the Bluegrass Difference…
Bluegrass for Windows
If
your business is not standard or if you have more than one company, Bluegrass
has solutions to many unique customer requirements:
-
Multiple companies
are supported.
-
Consolidated General Ledger is available. It may be customized to your
requirements.
-
If you do tract projects, be sure to ask about our New Construction
option.
-
If you do any type of work that requires generation of a work order or an
invoice on a pre-set schedule, be sure to ask about our
Repetitive Billing
and
Service
Contracts Modules.
If you sell over the counter, take orders, or give quotes, you will want
to take a look at the Bluegrass
Order
Entry and Quote System.
If you manufacture some of the items you install and sell, Bluegrass has a
simple-to-use module to help you with that part of your business.
If
Rentals
are a part of your business, ask how we can help you stay on
top of that endeavor.
All of the above solutions are completely interactive with all other
Bluegrass modules.
By using the ODBC capabilities, data can be linked to other software
applications and used for special reporting and display purposes.
These charts were created in Excel™ using the Bonding Report data.
General
Multiple companies are supported.
Multiple divisions.
Remote Location
Security is provided by main menu, housekeeping, and master function by
application.
System/wide parameters allow for changes to reporting formats and
selection criteria without the need for a programmer.
Reporting is date sensitive.
Network fax capabilities to send documents from within application.
Forms such as statements, invoices, etc. allow for user format changes
without the need for a programmer.
The above forms are formatted on laser printers eliminating the need for
custom forms.
All master files support entry of comments.
There are user-defined fields within most master files. Data entry is date
sensitive. For example, posting of accounts payable invoices allows user input
of any open period within the same batch.
Estimating
Integrates fully with all Bluegrass modules
Creates purchase orders
Requisitions from inventory
Creates job header with budgets
Allows for seven cost and mark-up options
Supports assemblies
Print Proposals
Accounts Receivable/Billing
Supports numerous billing types, including AIA
Prints job name on inquiry screens and reports
Bills multiple jobs to the same customer
Maintains complete billing history
Memo field in customer master allow you to store additional information
about customer.
Free form comments may be flagged as statement or collection.
Customer inquiry allows drill down to invoice with the ability to reprint
the invoice.
Retention tracking and billing is maintained.
User defined tax tables are provided.
Finance charges are calculated and printed on the statement and past due
notices.
Prints aged receivable by customer, job or salesman.
Provides flexible formats for statements.
Allows entry of unapplied cash and non-AR cash.
Provides look-up by name if code not known.
Integrates with Job Cost Management and General Ledger.
Accounts Payable
Maintains check history
Tracks open payables by job.
Tracks vendors’ performance.
Open items with any cut off date, even after checks are printed for the
period.
Interfaces with sub-contractor module, won’t allow over payment.
Provide for use tax flagging of invoice.
A provision allows invoices vouchers to be placed on hold.
Invoices vouchers are matched electronically against the purchase order.
Partial payments are supported.
Automatic retention and discounts.
Manual payments are supported and can be printed when entered.
An aged unpaid invoice report is provided by job and expense.
Payment history is maintained for a user-defined period.
Accounts payable interfaces with the job cost system.
Provides screen inquiry into vendor accounts.
Choices of void check options.
Support either dot matrix or laser check.
Recurring invoice handling.
Vendors may be set up on the fly.
Tracks insurance expiration.
Payroll
Supports prevailing wage requirements
Provides complete union reporting
Charges equipment to the job even without operator
Supports open shop contractors–Allowed Benefits
Provides magnetic media support to IRS
Allows new year payroll before closing prior year
Allows entry of production.
Payroll history is maintained for user-defined period of time.
Integrates to job cost and the general ledger.
EEOC reports are available.
Worker compensation calculation either by employee or by job and activity.
Prints Certified payroll register.
Includes Direct Deposit as standard.
Reciprocal unions are supported.
User defined fields.
Unlimited free form comments.
Choice of check stub formats.
Service Management
Updates inventory by stock, job, and truck
Transfers material from purchase order to work order
Creates new customers automatically
Creates new jobs automatically
Maintains total equipment and customer history, (including warranty), by
job, location, and equipment.
Warns if work order already on file—no duplicate entries
Provides numerous work order and invoice formats
Tracks serial numbers
Allows unlimited descriptions.
Support Flat Rate Prices.
Labor rates may vary by the skill level attached to the technician.
Material mark up vary based on the price of the material and the customer.
Unlimited comments on the invoice at both the header and line levels.
Accepts most flat rate pricing databases.
Automatic billing for service contracts that are pre-billed.
Laser invoice option allows printing of user defined number of invoice
copies marked as original, duplicate file, etc.
Vehicle Maintenance
Integrates with Accounts Payables, Payroll, and Job Cost
Calculates depreciation and fuel usage
Provides extensive inquiry screens.
Inspection forms automatically print.
A repair history of all equipment is retained for the life of the
equipment or tool.
Exception reporting is available to track license plates about to expire.
Equipment history tracks all equipment cost.
Information is readily available to assist in repair vs. replace decision.
Warranty information is maintained by equipment.
Inventory
Includes assemblies
Stores price paid for the last three purchases or the last three vendors
purchased from
Provides numerous methods for cost calculation and price determination
Transfer from Job to stock maintain inventory.
Supports of inventory at multiple locations.
Supports multiple vendors for the same item.
Reorder advice is available by item.
Stock status report.
Calculates and maintains items cost by average cost, and last cost.
Includes a multi-level product category search.
Searches for items by description, number or product category.
Prints tags or count sheets for physical counting
Stores the date and amount of each of the last 3 purchases made.
Interface to Tracer™ (automatic interface also available).
Job Cost Management
Integrates with Accounts Payable, Service Management, Purchase Orders,
Inventory, and Accounts Receivables
Drill down Job Cost Inquiry.
Prints over 40 reports
Maintains sub-contractor committed cost
Supports change orders
Links to job site.
Maintains both actual, estimated and committed cost.
Separate cost is maintained for both the original job and for change
orders.
The entry-of-comments are allowed for each job.
Job cost history is retained for a user specified period of time.
Jobs may be categorized by type.
Job cost reports show estimated units and cost, actual units and cost and
variance by activity and job.
Inactive but open jobs may be tracked but eliminated from current reports.
A job may be sub-divided by departments or division (including contract
values, estimated cost, actual cost, change orders, billing etc.).
Use tax is calculated and distributed to job cost.
A recalculation program is provided to recalculate used tax, if the job
should be incorrectly entered.
Overhead recovery is automatically calculated based on percent mark-up of
direct cost.
Either quantity complete or percentage complete may be reported.
Insurance contracts of all subcontractors are monitored.
Upon authorization of subcontractor or vendor payment, the insurance
limits and expiration dates are checked. Payments will be held if violations
are found.
Purchase Orders
Provides a Material Tracking Report, giving a complete picture of
materials on each job
Interfaces with Accounts Payable, Inventory, Service Management, Job Cost,
and General Ledger
Prints shipping tickets
Supports flexible cost updates.
Submittal and O&M tracking.
Can be automatically created from Estimating.
Supports Bar Coding.
Prices are maintained with 5 decimal positions.
Purchases are entered for both stock items and directly for jobs.
Multiple receipts are supported against a single purchase order or line
item.
Price lists by vendor are maintained.
Supports electronic transfer.
General Ledger
Integrates with all Bluegrass modules
Provides user defined account codes up to seven-digits.
Includes complete chart of accounts
Includes pre-formatted financial reports
Provides flexible and unlimited report styles
The ability to post to previous and future months.
Sophisticated lookup function.
Error checking features help prevent out of balance posting.
Displays itemized detail in General Ledger inquiry.
Standard, recurring journal entries.
Allows for soft close.
A trial balance is available with comma delimited file in spread sheet
format
Multiple companies are supported.
Consolidated General Ledger is available.
Divisional profit and loss reports are provided.
Re-calculates year-end balances at any time.
Work Order/ Dispatch
Multiple Dispatch Boards.
Allows editing of date and time stamp.
Update payroll and billing when a work order is closed.
Creates Inventory requisition and prints ticket.
Assigns your calls using drag and drop.
Allows each dispatcher to view only their service calls.
Displays adjustable time slots from 15min to multiple days.
Provides scheduling of installation jobs in days instead of minutes.
Other interfaces are available.
Laser invoice option allows printing of user defined number of invoice
copies marked as original, duplicate file, etc.
Short cut menus.
Indicates credit problem of AR customers.
Tracks requests for quotes and prints proposals.
Allows scheduling on the spot or automatically updates dispatch.
Sets up job automatically.
"Gross profitability reports" by tech
Multiple pricing rates for labor, material and other charges.
Default prices may be adjusted on an item-by-item basis.
Supports flat rate pricing.
Custom-tailored formatting controls level of detail and information on
invoice.
Counter Sales
- Flexible conversion factors.
- On-line order status screen inquiry.
- Maintains order history after the order is shipped.
- Job names within customer’s account.
- Drop shipments.
- Kit Inventory
- Substitute item for out-of-stock situations.
- Credit Memo (with the ability to return goods to inventory).
- Prints price lists, picking tickets and invoices.
- Has full back-order retention with complete backorder reports.
- Handles broken-case ordering.
- Fast access to customer information, previous orders, and inventory.
- Can be used to maintain quotations for customers prior to ordering.
Proposals
Easy way to generate a professional proposal.
Can easily be updated as status changes.
Can create detailed customized proposal.
Ability to access information from other databases.
Option to enter summary or detailed proposal.
Option to link to Estimating.
Fully integrated to setup Work Orders and Service Contracts.
No limit to the number of formats defined.
Boilerplate entries are user-defined.
Each proposal can be tracked by status.
Proposals can be generated from Work Orders.
Link to Act™ and Goldmine™ and other contract management programs.
Service Contracts
Work Orders include all tasks and parts in checklist form.
Standard inspection codes, tasks and parts list.
Contract details with almost unlimited flexibility.
Generate invoices.
Time and Cost per task are totaled.
Add-on Modules Available: Project
Manager, Estimating, Counter Sales, Order Entry, Vehicle & Equip. Maintenance,
Cash Management, Executive Summary
It All Checks Out!
Discover the Bluegrass Difference…
For Complete Details or
to Schedule a FREE Internet Presentation:
Bluegrass Technology,
Inc.
1-800-784-9669
Visit Our Website:
www.bluegrasstech.com Email:
sales@bluegrasstech.com